Jobs Opening for Carigali Petronas-PTTEPI Operating Company (CPOC)

Quote:

Jobs Opening for Carigali Petronas-PTTEPI Operating Company (CPOC), Contract Basis, Location:TBA

1. Vacancy : Admin Assistant for General Manager’s Office
Responsible for a variety of administrative general office and other duties in General Manager’s Office

Responsibilities:
• To assist the Senior Executives of Planning, Legal and HSE in preparing the documentations
• To ensure accurate and timely delivery of the reports and legal documents/ letters to the Shareholders and MTJA.
• To compile and organize the CPOC’s meeting materials, i.e. Senior Management Committee (SMC), Management Committee (MC), Board (BOD), Operations Committee Meeting (OCM), HSE Meeting etc.
• To assist in preparing internal memorandum.
• To liaise with other departments in getting the monthly report to be issued in timely manner.
• To maintain the efficient filling system in the department.
• To attend any other jobs assigned by superior from time to time.

Requirement:
• Minimum SPM or Diploma in Business Admin or related qualification.
• Minimum 2-3 years related experience.
• Must have either legal firm or company secretarial exposure or experience for the job
• Must be computer and IT literate.
• Possesses good communication skills (both English and Bahasa Malaysia)
• Willing to work extra-hours.
• High self-esteem
• Possesses good attitude to supervisors and colleagues.

2. Vacancy : Expeditor for Logistics Department

Plan, coordinate and follow up materials or equipment to arrive point of destination timely with ensure vendors perform relevant contractual obligation to meet company’s requirement and in accordance to government rules and regulations.

Responsibilities:
• Correspond promptly with vendors to ensure materials or equipment to be ready for shipment within the contract obligation
• Ascertain vendor’s shipping document and exemption template timely. Ensure vendor to work out a correct document as per Purchase Order details and fully compliance to Shipping Instruction.
• Plan and follow up with vendors for tracking performance of purchase orders from manufacturing to delivery of materials and equipment to ensure its arrived timely with minimize discrepancy and damages and in accordance to government rules and regulations.
• Vet through exemption template and ensure any amendment required to be done timely and work closely with focal point to ensure exemption application submission to be made at the earliest and approval obtained as soon as possible.
• Interface regularly with vendor to confirm logistics arrangement; ensure vendors comply with P.O delivery cut of date and synchronize with boat run schedule to offshore to avoid delay in delivery.
• Liaise with Supply Base personnel on arrival of materials or equipment and provide a crystal clear instruction to freight forwarder on the customs clearance approach, ensure shipping document available, issue a RFS and approve shipment.
• Work closely with offshore Logistics personnel to confirm boat run schedule whilst ensure vendor’s materials or equipment are arrive timely at discharging point.
• Act as focal point of coordination with material sourcing staffs, users and vendors to clear pending materials receipt from damage/discrepancy timely with company benefits.
• Handle logistics bidding exercise from issuing work scope, issuance of MSR till execution of shipment by freight forwarder inclusive of logistics operation, customs clearance and delivery to destination as per agreeable INCOTERM.
• Initiate progress meeting with vendors and freight forwarder as and when required to update or discussion on the delivery progress.
• Prepare expediting weekly/monthly report on regular basis to update purchase order delivery status and support users monitoring on materials or equipment availability purposes.
• Ensure vendors to provide regular track performance of purchase orders and appointed freight forwarder to submit monthly report.
• Assist Material Expediting Head being the contract holder for freight forwarding services contract. Verifying freight forwarder monthly billings.
• Maintain good relationships with vendors, local authorities and freight forwarder to get strong support both normal delivery and short notice delivery.

Requirement:
• Possess at least Bachelor’s Degree preferably in Supply Chain Management or Logistics or equivalent professional qualification like CIT or CILT.
• Those who have an experience at least 3 years relevant experiences in materials management, procurement, logistics and supply chain management but in a difference qualification can be considered.
• Must be well verse in International Commercial Terms (INCOTERM)
• Know-how about freight forwarding, logistics operation (airfreight and sea freight) and tax exemption procedures.
• Fluent in English (speaking and writing) is essential.
• Minimum 3 years experience in oil and gas industry especially in Joint Operating or Production Sharing Contract environment.
• Good understanding of upstream oil and gas operations.

3. Vacancy : Cost Controller for Finance Department

Responsibilities:
• Manage and review Line Department’s invoices to ensure correct charges and as per Contract/PO/SO, WBS, Cost Centre and COE
• Monitor MSR, RPO/RSO and GR/IR to ensure correctly done and timely release
• Monitor and review Department’s expenses are in line with approved WPB and report on variances to BSF and line Dept.
• Ensure correct charges of expenses into WBS and COE in line with WPB.
• Focal for line Dept. for WPB
• Involved in Finance closing activities and is responsible to compile line Department’s time writing, provide monthly cost allocation and accruals
• Prepare, monitor and ensure AFE are in place and updated to reflect the line Department's CAPEX/OPEX according to PSC and company’s procedures.
• Provide timely advice to Financial Services on line Department’s monthly Cash Call and 2 months projection.
• Ensure standard compliance of LOA, PSC, JOA & JOCA and other company’s policies and procedures.
• Will be the focal or resource person for line Dept. on or during audit.
• Ad hoc and special task given by line Dept. and BSF.

Requirement:
• Degree in Finance/Accounting or related discipline i.e. Economics, Business Admin with 4– 5 years experience
• Experience in Oil and Gas industries is an added advantage.
• Able to converse in Bahasa Melayu, English and other languages would be an added advantage
• Able to use Microsoft Excel, PowerPoint, Words
• Preferably experience in using SAP

4. Vacancy : Document Controller for IT department

Maintain and support all Document Management activities for supporting operational and growing business requirements in order to support overall organizational goals and objectives. Those applications provide CPOC with effective and efficient ways in order to run our core exploration and production. The Head Infrastructure Management may delegate other responsibilities to the System Analyst as and when necessary to the benefit of the work.

Responsibilities:
• Candidate will responsible for the operational management for the Tape Warehouse, Core Warehouse and Document Warehouse.
• Candidate will assist in the Data Management function in ensuring that critical technical data are correctly captured, archived, catalogued, searchable and easily retrievable.
• Coordinate and execute all activities in relation to the Documentation Control Procedures, including technical documents, drawings, tapes (and all related storage medias) and commercial correspondences.
• To provide assistance and support to the Information Technology Team in all their Project Documentation and archiving requirements.
• To maintain, update and execute workflows related to Document Control and to provide support to the team towards designing new workflows and/or updating existing workflows.
• Input document data and to accurately capture warehouse activities into the standard registers ensuring that the information is accurate and up to date.
• To ensure and maintain all documents under safe custody without any damage or deterioration with easy traceability and audit trail. This entails close working arrangements and communications with all parties especially the warehouse vendors.
• Generate the various document control reports as required.
• Any other tasks as per assigned by the Section Head.

Requirement:
• Minimum Degree in Business Studies / Information Technology / Computer Science / Management with a minimum CGPA of 2.6 from a recognized university and hold a minimum of 2 years experience.
• Candidate with Diploma qualifications with a minimum of 6 years of relevant experience will also be considered.
• Have a minimum of 2 years experience in Document Control and/or Data Management role.
• Excellent command in written and spoken English and Bahasa Malaysia. Additional language proficiencies will be an advantage.
• Experience in the development and implementation of Standards, Operational Procedures and guidelines to support operational processes.
• Have good planning, organizational skills and excellent customer service attitude.
• Knowledge in use of spreadsheets, database, word processing and selected job specific software.
• Ability to keep clear and accurate records and reports.
• Ability to organize work load and to manage a filing methods and management techniques.
• Preferable age of less than 28 years of age and of good physical physique and health.
• Knowledge and exposure to the Oil and Gas business would be advantageous.

Interested applicants, please write-in with a detailed resume, stating current and expected salary, availability to: safwati@epsmalaysia.com
Only shortlisted candidate will be notified!!!

Unquote